Overview
Job Title: Document Controller
Circa £30k, salary dependant on skills and experience
Permanent
Home working and Peterborough office
Full time, 37 hours a week
Anglian Water offers a flexible approach, this role offers you the flexibility to work from home and from an Anglian Water office. Your based location would be World Wide House in Peterborough.
Discover the company where you will make a difference!
This is an exciting time to join the Strategic Resource Options (SRO) team at Anglian Water as we progress towards Gate 3 for two new reservoirs in Lincolnshire and South Fens. An opportunity has arisen for a Document Controller to join the team, sitting within the Programme Management Office.
The role will require an organised and diligent individual, who will play a critical role in ensuring that documents and drawings are stored accurately across the SRO Programme. The Document Controller should be familiar with setting up and managing document control systems. You will be required to maintain, support and update existing document control / filling systems and ensure all document control KPIs are met. The role may also require additional administration tasks relating to the PMO operations, as directed by the Head of PMO.
Candidates should have a strong understanding of the Document Control function and will preferably have 3+ years’ experience working as a Document Controller on major, complex projects within the engineering sector. Candidates must be able to quickly understand and prioritise large amounts of incoming and outgoing documentation, they should demonstrate attention to detail, good communication skills and an ability to work effectively within a large, busy team, spanning across multiple organisations.
What will you be doing?
As a Document Controller your duties will be and are not limited to:
-
Manage and maintain the Electronic Document Management System (EDMS) of unique documents, compliant with the Document Control Procedure and standards
-
Collaborate with, support and train project teams on correct use of EDMS
-
Create templates and guide the team on their correct usage
-
Liaise with and distribute project related information to the project team and external parties
-
Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date
-
Monitor and track document flow with project teams and accountable Project Managers using relevant analyses within the document management tools
-
Maintain confidentiality on sensitive documentation
-
Participate in audit and assurance processes as required
-
Report on document status as required
-
Troubleshooting any problems to do with the Document Control System
-
Provide advice on procedures of issue and methods of accessing the system
As a valued employee, you’ll be entitled to:
-
Personal private health care
-
23 days annual leave – rising with length of service
-
Flexible working
-
Competitive pension scheme – Anglian Water double-matches your contributions up to 6%
-
Bonus scheme
-
Flexible benefits to support your wellbeing and lifestyle.
What does it take to be a Document Controller?
-
Sound knowledge of document management standards, processes and procedures (EG ISO 9001, ISO 19650)
-
Expertise of documentation processes within an engineering and construction environment and a knowledge of a typical project life cycle
-
Advanced working knowledge of Microsoft Office applications: Outlook, MS Teams, Word, Excel, PowerPoint, Power BI, SharePoint
-
Have been involved in building and creating Document Control systems (ProjectWise etc)
-
Strong attention to detail
-
Proven pro-active attitude
-
Strong organisational and prioritisation skills
-
Good verbal and written communication skills
-
Ability to work with speed and accuracy in a team
Why Anglian Water?
Here at Anglian Water, we are one of the leading providers of water and water recycling services in the UK and our organisation is an industry benchmark for quality and customer service. But what makes us unique is our commitment to providing the development people need to make a real difference.
Our career opportunities provide on-going learning and professional development within a challenging work environment, which provides a vital service for our customers.
Closing date: 6th August 2023
#loveeverydrop
