Overview
You will be responsible for key supplier accounts to provide support to the wider team, which include processing of invoices; help/guide the team, monitoring shared inboxes, assisting with month end and on supplier reconciliations, dealing with allocation queries, assisting with payments and payment run and other adhoc duties in order to ensure effective, efficient and accurate financial operations; whilst complying with company policies and procedures, ensuring high level of customer service is upheld at all times.
Accountabilities:
- Requesting payment authorisations.
- Responsible for a portfolio of Key suppliers.
- Completing Agency Report
- Compiling and completing the monthly Agency payment run
- Investigating purchase ledger queries across the group.
- Escalating any concerns to the Purchase Ledger Supervisors.
- First escalation point for team members.
- Supporting the Group Purchase Ledger Manager.
- Assisting with onboarding and training new team members.
- Liaising with Key Group suppliers and re-building relationships.
- The ability to spot errors and discrepancies.
- Reconciling supplier statements/accounts.
- Assisting with queries and reporting.
- Manage and work within multiple shared mailboxes ensuring all emails are dealt with and responded to within a reasonable time.
- Requesting copy invoices and statements from suppliers to keep accounts up to date.
- Work to agreed KPI's.
- Deal with accounts queries promptly and efficiently.
- Providing timely information to other members of the Accounts team and the wider firm.
- Assisting with reviewing KPI’s.
Skills and abilities needed to perform role
- Numerate.
- Attention to detail with ability to produce accurate documentation and to file documents appropriately.
- Ability to work effectively within a team.
- Prioritisation and organisational skills and able to work to deadlines.
- Self-motivated.
- Intermediate excel skills ( Pivots tables & V look ups)
- Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders
Personal Characteristics
- Personally, aligned with our core values and beliefs; care, honesty, open, driven and committed.
- The ability to work under pressure and prioritise work demands while keeping staff motivation high.
- Adaptable and strong organisational skills with ability to meet strict deadlines.
- Ability to identify issues and use initiative to solve problems.
- A good communicator.
- Resilient – relishes a challenge, is not afraid of hard work.
- A team player with willingness to help others and go above and beyond their formal role.
Experience and Skills Required
Essential
- Minimum five years purchase ledger experience.
- Attention to detail with ability to produce accurate documentation and to file documents appropriately.
- Ability to work effectively within a team.
- Prioritisation and organisational skills and able to work to deadlines.
- Self-motivated.
- Competent IT skills, including but not limited to Microsoft Word, Excel and PowerPoint.
- Ability to communicate effectively, both verbally and in writing, with internal and external stakeholders.
Desirable
- PLC experience.
- Coldharbour experience.
Salary: £27,000 per annum
Location: Potters Bar, EN6 1AG
