Overview

 Coordinator, A&R – Nashville, 37201, United States of America 

How we LEAD:  

MCA is currently seeking a dedicated Coordinator, A&R, to provide administrative support to the A&R Team.

This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment.  A high level of integrity and discretion in handling confidential information is essential. The ideal candidate will be self-motivated, pro-active and a “can do” attitude.

How you’ll CREATE:     

  • Maintaining high-demand schedules and calendars
  • Extensive individual and group travel booking, coordination and creating travel itineraries
  • Invoicing and communicating directly with vendors for payment processing
  • Prepare and process expense reports, ensuring that the correct coding is used; resolve payment issues 
  • Regular meeting prep and coordination including meeting of guests, food ordering, setting up meeting rooms and presentations, document prep and organization as directed, occasional meeting coverage and note taking 
  • Meeting of guests and help with general queries
  • Provide best in class hospitality and high level of service to guests to ensure a feeling of welcome and comfort.
  • Create an environment of trust and reliability with staff members, artists, and other guests so they feel their requests/needs are being addressed in an efficient manner
  • Special project coordination requiring follow-up and meeting of deadlines
  • Plan, organize and execute industry events and artist showcases,
  • Research and compile data reports, ensuring reports are accurate, effective, and provided on a timely basis.
  • Maintain a strong working knowledge of artist roster, employees, and important external contacts 
  • Maintain a practical and technical working knowledge of the release schedule and assist team in meeting key production deadlines
  • Other additional duties and responsibilities as assigned

Bring your VIBE:

  • Possess strong attention to detail, problem solving and organizational skills
  • Must have excellent interpersonal, verbal and written communication skills
  • Ability to balance and prioritize, work under high pressure and speed
  • Flexible with the ability to easily adapt to change
  • Multi-task and have excellent follow-through 
  • Strong technical skills: working knowledge of Microsoft Suite; Photoshop a plus
  • Ability to learn new software programs as necessary
  • Maintain discretion and keep information highly confidential
  • Interact comfortably and effectively with employees of the company at all levels, including Executive Management as well as external partners and clients
  • Overtime/accessibility on nights and weekends as needed 
  • Prior experience in or exposure to Music or Entertainment industry
  • 2 +years of relevant assistance experience in entertainment

 

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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.