Overview
Company Secretarial Assistant – London
Job Type: Full time
In a Nutshell…
We have an exciting opportunity for a Company Secretarial Assistant to join our team within Vistry Services, at various locations across the business. As our Company Secretarial Assistant, you will support in the provision of a comprehensive and professional company secretarial service to the Group’s Residential Management Companies (“RMCs”), ensuring that all statutory, corporate and other regulatory compliance requirements are met with, and that information required by the PLC Board and Executive Leadership Team is timely, accurate and well presented.
You will assist the Senior Governance & Secretariat Manager and work closely with the other team members in supporting the team’s needs.
We value in-person collaboration and team culture, but we’re also committed to supporting flexible working where possible. We encourage you to raise any specific requirements during the interview process so we can explore how this could be accommodated.
Let’s cut to the chase, what’s in it for you…
- Competitive basic salary and annual bonus
- Salary sacrifice car scheme available to all employees
- Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
- 2 Volunteering days per annum
- Private medical insurance, with employee paid cover
- Enhanced maternity, paternity and adoption leave
- Competitive pension scheme through salary sacrifice
- Life assurance at 4 x your annual salary
- Share save and share incentive schemes
- Christmas company shutdown
- Employee rewards portal with many more benefits…
In return, what we would like from you…
- Behave in line with our company values – Integrity, Caring and Quality
- Educated to degree level and part or full ICSA qualified (or committed to working towards this qualification)
- Detailed working knowledge of company secretarial software
- Working knowledge of Companies Act 2006
- Previous experience working in the construction/housing industry desired
- Company secretarial experience, to include subsidiary management
- Highly organised, process driven and detailed-oriented with
- the ability to work effectively under pressure and handle conflicting demands
- Strong communication skills and ability to interact confidently with people at all levels
- Keen interest in complex situations impacted from different and unexpected angles
- Analytical skills, with the ability to think around an issue, understanding the broader implications, devise a creative solution and proactively take the necessary action
- Self-motivated, as well as a strong team player with a keen sense of ownership and desire for continuous improvement
- An ability to establish credibility with and inspire confidence in all stakeholders, and to exercise judgment in dealing with sensitive and confidential issues
- Accurate with an eye for detail
- Can demonstrate the ability and willingness to take on new responsibilities
More about the Company Secretarial Assistant role…
- Review the Group’s current RMCs ensuring compliance with company legislation, the Group’s Management Company Guidance, and any other regulatory requirements.
- Ensure there is a Managing Agent appointed to each RMC and in instances where this is not the case work with the regions to appoint a Managing Agent in accordance with the Group’s Management Company Guidance.
- Oversee the migration of the Group’s RMCs on to an entity management software.
- Maintain the statutory records and minute books and manage the annual reporting requirements for all Group’s RMCs.
- Liaise with regions and action requests for the incorporation of new RMC’s ensuring the Group’s Management Company Guidance is adhered to.
- Liaise with appointed Managing Agents or Group Finance on the production of annual accounts, ensuring these are produced, signed, and filed ahead of any submission deadline.
- Prepare a list of all the Group’s RMCs for inclusion in the Group’s Annual Report and Accounts.
- Additional roles and responsibilities to meet the business meet needs.
Finally, let’s tell you a bit more about us…
We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos – doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empower us to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation, and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.
Join us in making Vistry.
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IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
