Overview
Executive Assistant – Santa Monica, 90404, United States of America
How we LEAD
We are currently seeking an accomplished Executive Administrative professional with solid experience supporting our CDO and SVP of Operational Development. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment and being comfortable with regularly exercising discretion and independent judgment on important matters. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner, partner with the executive to help ensure the effectiveness of the function, and handle responsibilities that are delegated by the executive. The ideal candidate will take initiative, identify solutions, be ten steps ahead of what needs to be done, and take action.
How you’ll CREATE
- Regularly and directly support Executive with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.
- Regularly and directly support Executive with their correspondence. This may include managing the Executive’s email.
- Manage Executive’s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive’s needs.
- Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries.
- On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).
- Manage Executive’s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.
- Support Executive with civic and industry commitments. This may include attendance at industry events.
- Manage additional assistants, where applicable.
- Uphold a strict level of confidentiality.
- Regularly exercise discretion and independent judgment in performing the above.
- Additional duties as assigned
Bring your VIBE
- Minimum 10 years of executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality
- Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance
- Develop and demonstrate professional knowledge of the business
- Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
- Ability to anticipate needs, problem solve, identify solutions, consider options, and taken action, with minimal direction or supervision
- Proven ability to work effectively with C-Level executives and senior-level clients
- Ability to manage highly confidential information and to act calmly and professionally
- Extreme discretion with sensitive information
- Dynamic and assertive personality; professional demeanor
- Adaptable to a variety of situations with numerous personalities
- Excellent follow-through and attention to detail
- Ability to excel in a fast-paced, ever-changing environment
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
