Overview
Job Title: HR Systems Officer
Job Reference: REQ260086
Date Posted: Wed, 4 Feb 2026 00:00:00 GMT
Application Closing Date: Wed, 18 Feb 2026 00:00:00 GMT
Location: Loughborough
Package: Administrative Services grade 4 from £26527 to £28778 per annum. Subject to annual pay award.
HR Systems Officer
This is a full-time, open-ended hybrid role, with a minimum of three days per week on site, with additional on-site attendance during induction and as needed.
About the Role
Are you passionate about leveraging technology to transform HR processes and enhance employee experience? We are seeking a proactive and detail-orientated HR Systems Officer to join our HR Systems & Data Team.
In this pivotal role, you’ll provide expert user support for our HR technology platforms, ensuring seamless system operation, robust data integrity, and continuous improvement. You will play a key role in delivering a high quality, progressive, and inclusive HR systems experience across the University.
Key Responsibilities
As HR Systems Officer, you will manage and maintain iTrent and Dashboard as a primary system administrator, ensuring data accuracy, security, and compliance with GDPR and university policies. You’ll monitor system performance and proactively identify opportunities for optimisation to enhance efficiency and user experience.
You will provide technical support to HR system users, resolving issues efficiently and effectively whilst acting as the first point of contact for system queries and troubleshooting. A key aspect of the role involves creating and maintaining user guides, system documentation, and other user related resources to support ongoing knowledge sharing.
Working closely with IT Services, you will collaborate on system upgrades, patches, and implementations, supporting HR projects by delivering system enhancements and configuration changes. You will stay current with system updates, new features, and industry best practices, recommending and implementing improvements to enhance user experience and operational efficiency.
About You
You will bring proven experience working with IT systems in a professional environment, ideally HR or people management systems, alongside experience working in a large, complex organisation. You’ll have a strong technical aptitude with the ability to learn new systems quickly, coupled with excellent problem-solving skills and attention to detail. Outstanding communication skills are essential, with the ability to explain technical concepts to non-technical users. You will demonstrate a commitment to equity, diversity, and inclusion in all aspects of work, and possess the ability to manage multiple priorities and work both independently and collaboratively.
A working knowledge of iTrent would be a distinct advantage although full training will be given to the successful candidate.
For informal enquiries, please contact: Ashleigh Munyard A.Munyard@lboro.ac.uk
For more information refer to the full Job Description and Person Specification.
Application closing date – Wednesday 18th February 2026
Interviews will be held week commencing – 2nd March 2026
Our Benefits
At Loughborough, our benefits are designed to support your life inside and outside of work, helping you to thrive and feel valued as part of our community. Examples of our benefits include:
- Time off - generous holiday allowance, including 14 university closure days and bank holidays, with the option to buy extra through our holiday purchase scheme
- Where you work – access to a range of fantastic facilities with plenty of green space across our 523-acre East Midlands campus, plus an exciting community at our London campus on the Queen Elizabeth Olympic Park
- Financial wellbeing – competitive pay, two excellent pension schemes, and everyday savings opportunities
- Support for you and your family – on-site nursery at our East Midlands campus, flexible and hybrid working options, and a range of family-friendly policies
- Health and wellbeing – discounted gym memberships and access to world-class sporting facilities, including physiotherapy, plus healthcare offers such as eyesight testing and wellbeing support
- Travel and sustainability - access to our electric vehicle and cycle-to-work schemes, as well as a variety of travel offers to support sustainable commuting
Discover more about the full range of rewards and benefits at Loughborough University.
IMPORTANT: Before applying for this role, please make sure you have the right to work in the country where the role is based. Unless it clearly stipulates within in the job advert above that the hiring company is looking to or able to sponsor applicants it is deemed that the hiring employer will only consider applications from those able to comply with and work in the country where the role is based.
